Position Title: Office Manager
Position Description: The Office Manager will provide general administrative support to the organization and its staff. They assist in maintaining a smooth operating work environment for the team at BRIDGES.
- Order office and cleaning supplies as needed
- Receive and sort all mail and packages
- Log checks and invoices from various vendors, donors and health plans
- Coordinate food orders/delivery for office/board meetings when needed
- Responsible for office maintenance and appearance including the welcome center area, kitchen, meeting rooms, conference rooms and bathrooms
- Communicate with shredding, cleaning and pest control vendors
- Ensure kitchen/conference rooms are stocked with appropriate items including paper goods and beverages
- Cover the welcome center as needed
- Schedule meeting and conference rooms
- Monitor and maintain stock of copy machines
- Create Employee badges and assign office keys appropriately in addition to other new employee onboarding needs
- Add new employees to various office equipment in conjunction with Human Resources including but not limited to: postage meter, office phones, copier etc.
- Assist in minor troubleshooting needs as it relates to IT, Copy Machine and employee phones and laptops
- Provide customer service support to people calling the agency as needed
- Use google suite technology for calendar and email communication
- Maintain and keep schedule of agency vehicle fleet
- Office manager should be a highly organized and experienced professional, able to work independently.
- Understand and maintain confidentiality
- Maintains a clean driving record
- Bilingual a plus